Privacy Policy
Last updated: 15 September 2026
1. Introduction
Velec Systems (“we”, “us”, “our”), a SAS with share capital of 38 112,25 €, registered with the Lille Trade and Companies Register under number 407 876 093 00045, with its registered office at 417 rue de la Martinoire 59150 WATTRELOS, attaches great importance to protecting your personal data.
This Privacy Policy explains, in accordance with the General Data Protection Regulation (GDPR) and applicable French data protection law, how we collect, use, store and protect your personal data when you use the website [www.velecsystems.com] (the “Site”).
2. Data Controller
The data controller is:
- Company: Velec Systems
- Address: 417 rue de la Martinoire 59150 WATTRELOS
- Email: info@velecsystems.com
- Phone: +33 3 20 75 44 98
3. Personal Data We Collect
Depending on how you use the site, we may collect the following data:
| Category | Examples |
|---|---|
| Identification data | Name, surname, email address, phone number |
| Professional data | Company, job title, industry |
| Connection data | IP address, browser type, pages visited, date and time of visit |
| Form data | Information submitted via our contact/quote forms |
| Cookies and trackers | See Section 8 |
We do not collect sensitive data (health, political or religious opinions, etc.) unless expressly stated otherwise.
4. Purposes of Processing
Your data is collected for the following purposes:
- Responding to your contact, quote, or information requests
- Managing our commercial relationship with clients and prospects
- Improving the content and functioning of the Site
- Conducting audience/traffic statistics
- Complying with our legal and regulatory obligations
- Sending marketing communications, subject to your consent
5. Legal Basis For Processing
Each processing activity is based on one of the following legal grounds under the GDPR:
- Performance of a contract (e.g. processing an order or quote)
- Consent (e.g. newsletter sign-up, non-essential cookies)
- Legitimate interest (e.g. improving the Site, security, reasonable B2B outreach)
- Legal obligation (e.g. invoice retention)
6. Recipients of Your Data
Your data may be shared with:
- Authorized internal departments at Velec Systems (sales, support, technical)
- Our technical service providers (hosting provider, emailing platform, CRM tool), limited to what is necessary for their services and governed by contractual safeguards
- Competent authorities, upon lawful request
We do not sell or rent your personal data to third parties.
7. Transfers Outside The European Union
Some of our service providers may be located outside the European Union. In such cases, we ensure these transfers are covered by appropriate safeguards (European Commission Standard Contractual Clauses, adequacy decision, etc.).
8. Cookies & Trackers
The Site uses cookies to:
- Ensure the proper functioning of the Site (technical cookies, not subject to consent)
- Measure Site audience/traffic (analytics cookies)
- Deliver targeted advertising (subject to your prior consent)
You can manage your preferences at any time via the cookie banner displayed on your first visit, or through your browser settings.
9. Data Retention Period
Your data is kept only for as long as necessary for the purposes described above:
- Accounting records and invoices: 10 years (legal obligation)
- Cookies: 13 months maximum
10. Your Rights
Under the GDPR, you have the following rights over your personal data:
- Right of access: obtain a copy of your data
- Right to rectification: correct inaccurate data
- Right to erasure: request deletion of your data
- Right to restriction of processing
- Right to object, particularly to direct marketing
- Right to data portability
To exercise these rights, please contact us at: , including proof of identity.
You also have the right to lodge a complaint with the French data protection authority (CNIL, www.cnil.fr) or your local supervisory authority if you believe your rights have not been respected.
11. Data Security
Velec Systems implements appropriate technical and organizational measures to protect your data against unauthorized access, loss, alteration, or disclosure (encryption, restricted access, secure hosting, etc.).
12. Changes to This Policy
We reserve the right to update this Privacy Policy at any time, particularly to reflect changes in law, case law, or technology. The version in effect is the one published on the Site at the time of your visit.
13. Contact Us
For any questions regarding this Privacy Policy, you can reach us:
- By email: info@velecsystems.com
- By mail: 417 rue de la Martinoire 59150 WATTRELOS FRANCE